Project Time is the time your work for Customers, Projects, Tasks, On-sites, administrative overhead, reading Emails, etc. Track your project time in the web like described in this documentation or also on the go. You find all details about the project time tracking on you smartphone in the specific guides about the apps: Project Time Tracking in the timr iPhone App, Project Time Tracking in the timr Android App, Project Time Tracking in the timr BlackBerry App, Project Time Tracking in the timr WindowsPhone App.
Tracking in real time vs. Manual time entries
Your project time can be recorded in real time, starting in the morning, stopping in the evening or else you can add your project time manually. We recommend that you record your project time in real time so that you are finished with time recording at the end of the day, and don’t have to bother with any laborious subsequent recording.
If you work e.g. for 2 customers at once, you simply track 1 customer instantaneously via Start-Stop and you track the second one afterwards.
As an Administrator you can also enter project time records for your employees manually.
1. Tracking your Project Time in real time
Go to the menu item "Recording" (Marker 1), in the tab "Project Time" (Marker 2). Choose the task (Marker 3) for which you start working right now, you can add as many additionally tasks as your want in the "Administration". timr shows you always the current start date and the current start time (Marker 5), click now on "Start" (Marker 6). If you want you can add a short note (Marker 4), we recommend to do this after the Start. You can write down on what exactly you're working, this way you know at the end of the day in detail what you've worked and you can note e.g. also delays.
You can enter the time and the duration in almost any form. You find all the related details in the guide about time and date format.
1.1. Resuming Project Time
The feature "Resume Project Time" allows you to resume the last stopped project time record. An example: You have stopped this minute a project time tracking because you finished the work for the customer's project. The same customer is now calling and you want to continue the record for this customer. Right click on the recently stopped project time entry and choose "Resume Project Time".
1.2. Start new Record with Task
The table below the "Timer" shows always the last project time records. If you want to track again time for one of this tasks you can choose "Start new Record with Task". The task is inserted immediately in the "Timer" and you click "Start".
2. Adding your Project Time entries manually
Go to the menu item "Recording" (Marker 1), in the tab "Project Time" (Marker 2). Click now on the button "Add Project Time" (Markierung 3).
Choose the task (Marker 1) for which you want to track time afterwards and insert a short note (Marker 2) for this project time entry. timr suggests you always automatically to add 30 minutes. The start/end date and the start time are always the end date and the end time of the last tracked project time entry. You can edit the date and time (Marker 3) and the duration (Marker 5) is calculated automatically. Insert a break (Marker 4), define if this project time is billable (Marker 6) and click "Save" (Marker 7).
You can enter the time and the duration in almost any form. You find all related details in the guide about time and date format.
3. Entering Project Time records for your employees as an Administrator
As an administrator you can enter project time records manually. For this you go to “Reports” (marker 1), Project Time (marker 2) and click on “Add project time”.
After choosing the employee = user (marker 1) select the task (Marker 2) and create a note (Marker 3) if desired. You can edit the date, Start and End time (Marker 4) as you wish. Finally, if necessary enter a break (Marker 5) and choose if the task is “billable” or not (Marker 6).
You can enter the time format and duration in almost any form, you will find all the related details in the article about adding time and duration.
4. Editing Project Times
You have a lot of possibilities to edit an exisiting project time entry. Attention: each change is saved!
You can edit project times either in the Recording Menu or in the Reports Menu.
In the Recording menu all project time entries up to the current date are displayed. The latest time entries are listed on the first page. Therefore, you can easily edit project time entries of late in the Recording menu.
For time entries which are further in the past we recommend using the Reports menu. There you can filter your entries.
As an administrator you edit time entries of your employees in the Reports menu.
4.1. Editing Project Time in the Recording Menu
Right click on the entry you want to edit and choose the desired option.
You can "Resume Project Time", "Start new Record with Task", "Edit Project Time", "Delete Project Time" or choose "Show/Hide History", "Set status to Locked", "Set status to Cleared", "Set status to Closed".
If you click on "Edit Project Time" the "Edit Project Time" dialogue opens. You can change the task, the note, the start time, the end time, the break, the duration, billable and save all changes by clicking "Save".
4.2. Editing Project Time in Reports/Project Time
In Reports/Project Time you can filter your time entries, for example, according to time period (marker 1) and task (marker 3). As an Administrator you can also choose a user (marker 2).
In order to edit a time entry click on the blue wheel symbol next to the entry.
You have now different possibilities to edit an existing time entry. Attention: Each change is saved!
If you choose “Edit Project Time” a new dialogue will appear. Now you can edit the task, accompanying notes, the Start and End Time as well as Break Time and the billable flag.