To adapt timr to your company’s needs you can go to ‘Administration’ and there to ‘Settings’. In this tab you can choose the set up that fits your company in the best way. This article describes the individual fields like “Features”, “General”, “Recording”, etc. in detail.
Here you choose which features you want to have for your timr account. If you only need working time and project time, you can deactivate the drive log, for example.
In this field you can configure general settings.
First you choose the language you want to use for timr as well as the date and time format.
Further settings are:
Decimal Separator: Setting the "Decimal Separator" you can choose whether the time is displayed in decimal with a "comma" (eg. 9,00) or with a "dot" (eg. 9.00).
Display User: Defining the "Display user", you can choose between "Firstname Lastname" (eg. John Doe), "Firstname L." (eg. John D.), "Lastname, F." (eg. Doe, J.), "Login" (eg. john.doe; was defined in "administration"/"tasks and users", "user"/"add user") or "Lastname Firstname" (eg. Doe John) . The selected display user format appears in all areas and features of timr.
First Day of the Week: You can specify which day should be the "First day of the week". You can select any day of the week, timr will use this day for all analysis and reports with a weekly time range.
Display Minutes as: Here you can define the representation of minutes in timr itself. You can choose between "minutes" and "decimal".
Show Time Zone: You have the possibility to define "Show Timezone". This is especially important if your employees are traveling in different time zones. By displaying the time zone you can avoid unnecessary confusions due to the time display.
In the following screenshot you can see the effect of "Show Timezone". It is shown the timezone starting the work time tracking (marker 1) and the end (marker 2). If the employee would have travelled between two time zone's, the start and the end of his working time would show different time zones in this report.
Primary Recording Tab: Here you can choose which tab will be displayed primarily in the Recording menu. You can either manually define whether working time, project time or the drive log will be displayed first. The second option you have is to choose the automatic tab selection. When you activate this, the working time tab is displayed first. If you the recording for working time the display will switch to project time.
The setting ‘Recording’ is very important because here you can define if employees can edit their recording or not.
Recording time: This is a very important option. Here you can choose if the employees can independently change the recording time or not. For example, if the employee has forgotten to start it's work at 8 o'clock but he has forgotten to start time tracking, he can still start time tracking and change the start time to 8 o'clock as soon as he realizes his mistake. He could also edit the break time if he has forgotten to pause. If you decide that the employee can't change it, only the administrator can edit the record afterwards and the employee has to inform the administrator in order to make the changes for him.
Usually, we recommend starting with "Recording Time" = "Changeable by user" at least within the first 2 weeks. During this time, each employee can get used to timr and it's instantaneous time tracking approach. It's very convenient if you realize at 8:30 that you've forgotten to start at 8 and you can simply correct your fault without having to bother anybody else to correct the fault.
Note: Every modification of the entries is marked with the symbol: There is no possibility to manipulate an entry without getting marked the change.
Manual Breaks: If you want to know the exact time of breaks your employees have to use ‘Start’ and ‘Stop’ in the recording tab. To ensure that your employees do this you can deactivate manual breaks by choosing ‘Not Allowed’.
4. Working Time:
Here you activate the Time Account for your timr account and define how minutes should be displayed in the time sheet.
Working Time Report: Before the Time Account the Working Time Report was created as an excel spreadsheet. Now you get a pdf Time Sheet. If you already have used timr before the update to the Time Account you now have to activate the Time Account. The option ‘Excel - manually’ is displayed by default. When you choose ‘Time Account’ you change your account to the Time Account with the pdf Time Sheet.
Display Minutes as: Here you can set how the minutes should be displayed in the time sheet. We recommend to display the minutes in the time sheet in decimal because this makes it easier for you to sum up the time. To give an example seven hours forty-five minutes would look like either in "minutes", 7:45 or in "decimal" 7.75.
5. Project Time and Tasks:
Show all Tasks: Here you can choose if each employee can see all tasks or just those tasks assigned to him/her. If you want that employees only see their assigned tasks choose the option ‘No’.
Recording billable: You can determine if the property ‘billable’ of a task can be changed by the employees or if you want to set as default that no change is possible. If you define the ‘Recording billable’ to ‘Changeable by User’ the employee can edit the billable flag on his/her project time records. If you choose ‘Changeable by Administrator’ only the administrator can define if a task is billable or not. In this case the employee can only use the default value which was configured for the task itself.
Tasks - Custom Fields: Tasks can be extended with up to 3 custom fields. You can find detailed information about that here.
6. Drive Log:
Show all Cars: The option ‘Show all Cars’ allows you to choose whether employees see only their assigned cars (‘No’) or all cars (‘Yes’).
7. Reports with Logo:
Reports are a great way of timr optimizing your business by tracking all times and evaluating all tasks/projects. Here you can define the settings for the representation of the reports.
Column Separator: If you want to export the report as a file and import it into another tool, you can select a "Column Separator". You can choose between "Semicolon", "Tab" and "Comma". Attention: To avoid any errors in the presentation, check if your chosen option (comma, semicolon, tab) isn't used in the description or your records.
Separate Date and Time: The function "Separate Date and Time" serves the same purpose as the column separator. You can select if the date and time should separated when you export your data. If you don't want to link the timr reports with another program, we recommend using the default settings "comma" for the "Column Separator" and "No" for "Separate Date and Time".
Rounding: The option "Rounding" configures the default rounding mechanism and lets you choose between "no rounding", "round", "round up" or "round down". You can decide if you want to round the recorded times or not. Rounding is only applied in the reporting.
Minutes: Additionally you can choose here how detailed in minutes you want the rounding to be.
Address in Reports: If you enter your "company's address", it will automatically appear under the logo (see 2. Logo) on the reports.
Logo: Select your company "logo" (marker 1) and "upload" (marker 2) it here. This logo will be automatically inserted into your reports.
"timr API" is used to integrate timr with other systems. If you need more technical information about this, please have a look at our article timr API.